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文件(Document)

2011-2-15 13:42:22    

 

     貿易,是遠隔兩地的交易對象之間所進行的買賣行為,因此,各種文件(Documents)的使用十分普遍.現在雖然是以電子郵件和傳真為主進行貿易往來快速反應的時代,但重要的貿易聯絡,還是以信函(Letter)為主.其郵寄的文件很多,如:訂單(Order Sheet),購買確認書(Purchase Note),銷貨確認書(Sales Note),訂單確認書(Confirmation of Order)等各類的單據。

    買賣契約成立后,互換契約書(Contract Note).訂貨成立后,由買方將信用證(L/C; Letter of Credit)和裝運指示單(Shipping Instruction)交給賣方。

    另一方面,賣方在裝船時,必須向海關提出出口申報書(Export Declaration),以及向航運公司提出艙位申請書(Application for Ship's Space),以確保獲得艙位。

    此外,在商品方面,有輸出檢查證(Certification of Export Inspection)和輸出許可證(Export Licence).還有證明數量和重量的重量容積證明書(Certificate and List of Weight and or Measurement),原產地證明書(Certificate of Origin),保險單(Insurance Policy),商業發票(Commercial Invoice),包裝單(Packing List)等都是必要的單據。

    其中最重要的是:提單(B/L;Bill of Lading).根據提單,賣方才可向買方或者為買方開立信用證的銀行申請貨款,而后才有跟單匯票(Documentary Bill of Exchange; Draft)的發出。

    除了以上這些貿易上不可缺少的重要文件外,其他還有很多必要的單據。

    這些文件,各有各的專門用語和表達方法.必須對這些文件有基本的了解,才能進行交易。


Basic Expressions(基本例句)

請開立一張以信用證為本的即期匯票,并附上相關的裝船文件.
Please draw a draft at sight under L/C attaching the relevant shipping documents.

請接受不同于一般的付款條件:付款交單或承兌交單.
Please accept D/P or D/A deviating from the usual trems of payment.

請寄來經證明的文件.
Please deliver the document certified.

本公司愿意締結契約,請貴公司寄來該契約已簽署的文件.
We would like to conclude a contract and ask you to send us the document executed in this contract.

假如貴方有證明文件,本公司希望貴方能立即寄來.
If you have some documentary evidence, we would like you to send it urgently.

本公司要求貴方寄來由貴方政府公認的檢查機構所開立的許可文件.
We request you submit the document of permission issued by the inspection organization authorized by your government.

這是哪一種文件,持票人文件或指示文件?
Which is this document, document to bearer or document to order?

請確實在貴方的匯票上,附上整套裝船文件.
Please be sure to attach a full sel of shipping documents to your draft.

貴方可能以為這張航空運貨單是流通單據,但是它是非流通單據,是不可轉讓的.
You may consider this air way bill as negotiable document, but it is non-negotiable document and cannot be transferred.

由于這是官方文件,因此本公司不能任意開立
As this is a public document, we cannot issue it at our option.

假如貴方無法付寄正本文件的話,貴方可以寄副本或第三副本給本公司.
If it is difficult for you to deliver the original document, you may send us the duplicate document or the triplicate.

由于這是電話通知,因此本公司希望中文能予以書面指示.
As this information is by telephone, we would like to have your documentary instructions.

只要貴公司文件一交付,本公司準備立刻支付運費.
We are prepared to make a payment for shipment immediately on delivery of document.

Words and Expressions (詞匯和短語)

文件的書寫或起草:
Make up documents
Make out documents
Write out documents
Prepare documents
Draw up documents
填寫文件:
Fill up a document
Fill out a document
發放文件:
Hand document
Deliver document
Grant document
整理文件:
File the documents in order
Set documents in order
檢查文件:
Look over documents
Examine documents
Inspect documents
轉讓裝船文件:
Transfer the shipping documents
Negotiate the shipping documents
Tender the shipping documents
Release the shipping documents
Deliver the shipping documents
取得文件,收到文件:
Obtain documents
Take documents
Procure documents
附加文件:
Attach document
Accompany document
傳送文件:
Transmit documents
Send documents
Forward documents
Deliver documents
轉讓文件:
Surrender document
Deliver document
Turnover document
在文件上背書:
Endorse document

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